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Online Presentation guidelines

Updated: May 19

Dear Online Presenters / Participants,

Please follow the guidelines below to ensure a smooth and successful online meeting experience:

  • Online Meeting Schedule: The online meeting will be conducted using WebEx software. Please ensure you download the software in advance (refer to the attached Quick Guide for detailed instructions).

  • Equipment Requirements: It is recommended to use a computer equipped with a webcam and microphone. Ensure you can share your screen and change your video background (background images are attached).

*Note: Using a mobile phone or tablet is NOT recommended due to potential problems.

  • Virtual Agenda: All registered presenters and participants are encouraged to join the "Welcoming Remark," each session's "Keynote Speech," and the "Closing Remark." You may freely enter and exit all online presentation sessions. Please pay special attention to your presentation schedule and be online and prepared on time. For detailed information, see the agenda.

  • Presentation Upload: The HERA Secretariat will send a personalized presentation link to each presenter recently via Email. Please upload your presentation slides to OneDrive to avoid screen-sharing issues and allow our staff to assist with screen sharing if necessary.

*Note: All presentations will be kept private. To obtain a presentation slides or data, please contact the author directly. Presenters can update their uploaded presentations at any time. If you need staff assistance for displaying your slides, please inform the online session staff before the session begins.

  • Meeting Link: The online meeting link will be sent to your email as soon as possible. Please keep

*Note: Please keep the meeting link secure and do not share it to protect the rights of registered participants.

Attachment 1 : WebEx Quick Guide

HERA Quick Guide to Using Cisco Webex Video Conferencing
Download PDF • 1.12MB

Attachment 2 : Online Meeting Background

Background (Right-click to download)


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